Special Events

Dunwoody is pleased to welcome a variety of special events, from community festivals to athletic competitions. Our goal is to work with event sponsors and producers to help ensure that events that take place in our city are safe and successful, while minimizing the impact on the surrounding community. We hope that you will find these instructions helpful in planning and preparing to execute your special event.

 

 

Fees

                                                            PARK RENTAL FEES

EVENT SIZE     MAXIMUM    FACILITY RENTAL*     PERMIT FEE    DEPOSITS**   TOTAL                

Small               400                  $1000.00                     $300.00           $ 900.00    $2200.00        

Medium          400-800           $1500.00                     $425.00           $1100.00     $3025.00

Large               800-1200         $2000.00                     $550.00           $1300.00  $3850.00

5K, Walk, Run* Fixed              $2000.00                     $425.00           $1100.00     $3525.00

**Sign Deposit $100.00 (Refundable)

**Damage Deposit (Refundable)

Dunwoody 501C (3) fees are waived.

 

                                                            OUTSIDE PARK FEES

EVENT SIZE     MAXIMUM     PERMIT FEE    DEPOSITS**                TOTAL PAID

                                                                                                                         

Small               400                  $300.00           $ 800.00                      $1100.00        

Medium          400-800           $425.00           $1000.00                     $1425.00

Large               800-1200+       $550.00           $1200.00                     $1750.00

**Sign Deposit based on number of signs--see chart below (Refundable)

**Damage Deposit (Refundable) 

Application Fee $50.00

Route Fee of $500.00 will be included in any festival that has a 5K/1K, Walk or Run.

Dunwoody 501C (3) fees are waived.

TOTAL NUMBER OF

SIGNS ERECTED

DEPOSIT

0 - 10

$100

10 – 50

$250

50 – 100

$400

100 – 200

$750

200+

$900

 

PERMIT PROCEDURE

STEP 1

ALL PAPERWORK MUST BE SUBMITTED AT THE SAME TIME.

  1.  Create an account and reserve your date on the Parks Portal. Reservations can be made 180 days in advance. https://secure.rec1.com/GA/dunwoody-ga/catalog
  2.  Choose your Park/Facility
  3.   Look for your date (if available, follow the steps to reserve your event.
  4.   Follow the prompts.

 

STEP 2

After your event has been reserved on the calendar, submit the following forms to: valerie.thomas@Dunwoodyga.gov.

  • Special Event Permit/Sign Application
  • Overhead Shot of Brook Run Pavilion (please outline your event on map.
  • 5k Route Map (outline where your water/recycle stations will be located.
  • Certificate of Liability Insurance.  Please list the City of Dunwoody as a certificate holder.
  • Notification to Neighbors. Copy of the advertisement receipt.
  • Copy of your 501C(3) registered in the City of Dunwoody (if applicable).
  • Please Note: If you are planning a 5K, you are asked to use the City’s USATF certified 5K route

 

PAYMENT IN FULL IS DUE 30 DAYS BEFORE THE EVENT OR RESERVATIONS MAY BE CANCELED.

WHEN MAILING IN PAYMENT, PLEASE SEND TO ATTENTION:  VALERIE BRADLEY-THOMAS.

TENTS

We advise applicants to keep individual tents under 400 sf in area (with sides) or 700 sf in area (without sides). Should your tents exceed these sizes, you must apply with Dekalb County for approval. This process may take up to 6 weeks which will extend the processing of the application. DeKalb County’s Fire Marshal office completes site plan reviews for tents or temporary structures over 400 square feet (with sides), over 700 square feet (without sides), or multiple smaller structures totaling over 700 square feet. The addition of a temporary structure or tent can impact the way fire trucks can respond to emergency situations at your event so DeKalb needs to review it.  Download DeKalb's Plan Submittal Review Requirements for more information.

 

ALCOHOL

How do I secure a permit for the sale or serving of alcohol at my event?

Finance Department: (678) 382-6700
The Finance Department handles the intake and processing of all special event alcohol permits. They can help you check if your vendor already has current licenses or if you need a Special Event Alcohol Permit for the temporary sale or serving of alcohol. This is a separate fee from the Special Event permit.

 

FOOD PREPARATION

What do I need to do if my event includes food preparation or sale?

Dekalb County Health Department: (404) 508-7900

Please comply with the DeKalb County Board of Health regulations available at the link listed on page three of the application. You may find it helpful to know that pursuant to section 290-5-14-.08, temporary food service, which lasts less than 120 hours, is exempt from many of the permitting and inspection requirements.

 

CERTIFICATE OF INSURANCE

The insurance requirement is a minimum of $300,000.00 personal injury per person to $1,000,000.00 maximum $100,000.00 property damage against all claims arising from permits issued pursuant to this article.

 

NOTICE OF NEIGHBORS

Notification of Neighbors (copy of published Ad usually in the Dunwoody Crier).  If event will close streets or right of ways, neighbors must be notified by posting flyer in the neighborhood or door to door.

 

AFTER EVENT

Submit the Special Event Sign Permit Deposit Affidavit within (7) days of the conclusion of event

 

 

 

 

 

Park Facility Rentals

Lemonade Days

To rent a facility or view a facility availability calendar, visit the Parks Registration Portal
 

Instructor Application

Have you ever considered sharing your talent or passion with others? The City of Dunwoody Parks & Rec Department is looking for new instructors to teach programs! All program proposals are welcome. Applications can be found here or requested from Rachel Waldron at rachel.waldron@dunwoodyga.gov.